Property Condition Report

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Property Condition Report

Ensuring the safety and integrity of your property is paramount when considering new tenants. A comprehensive property condition report is a vital tool that landlords and property managers can use to document the condition of a rental property before a new tenant moves in. This report serves as a reference point and helps protect both parties in case of disputes over damages or security deposit deductions. 

  1. Start With A Detailed Inventory

Begin by listing all the items and features within the property. This includes appliances, fixtures, flooring, walls, doors, windows, and any other relevant components. Ensure you capture every detail, no matter how small, as it can be crucial in case of disputes.

  1. Take Photos And Videos

Visual documentation is key to a comprehensive property condition report. Use a digital camera or a smartphone to take high-quality photos and videos of each room and area within the property. Make sure to document both the overall condition and any existing damages, such as scratches, stains, or dents.

  1. Note The Condition Of Walls, Ceilings, And Floors

Inspect the walls for any cracks, holes, or peeling paint. Check the ceilings for water stains or signs of leaks. Examine the floors for scratches, stains, or damaged tiles or carpeting. Be meticulous in your observations.

  1. Evaluate The Kitchen And Appliances

Examine the kitchen area thoroughly. Check all appliances, including the stove, refrigerator, dishwasher, and microwave, for functionality and any visible defects. Note the condition of countertops, cabinets, and sinks.

  1. Inspect Bathrooms And Plumbing

Check the condition of bathroom fixtures, such as toilets, sinks, tubs, and showers. Ensure that all plumbing is in good working order, with no signs of leaks or clogs. Document any mold or mildew issues.

  1. Test Electrical And HVAC Systems

Test all light fixtures, switches, and outlets to ensure they are functioning properly. Inspect the HVAC system for any issues with heating or cooling. Document any electrical or HVAC problems that need attention.

  1. Examine Doors And Windows

Inspect all doors and windows to ensure they open and close properly and are secure. Look for any broken or cracked glass, damaged frames, or missing weather stripping.

  1. Outdoor Areas And Landscaping

If the property has outdoor areas, such as a yard, patio, or balcony, document their condition. Check for any safety hazards, like loose railings or steps. Note the state of the landscaping, including the condition of the lawn, trees, and shrubs.

  1. Include A Date And Signatures

At the end of the report, include the date of the inspection. Both you and the tenant should sign the report to acknowledge that it accurately represents the property’s condition at the time of move-in.

  1. Provide A Copy To The Tenant

Make sure to provide a copy of the property condition report to the tenant upon move-in. Encourage them to review it carefully and add any additional notes or photos if they find discrepancies.

  1. Maintain A Digital Copy

Keep a digital copy of the property condition report for your records. This ensures that you have easy access to the report in case of disputes or when the tenant eventually moves out.

It’s known, that a well-documented property condition report is an essential tool for landlords and property managers to protect their investment and maintain a positive landlord-tenant relationship. By following these steps and being thorough in your inspection and documentation, you can create a comprehensive property condition report that serves as a valuable reference point throughout the tenancy.

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